Hilliard High Alumni Association, Inc.

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Nov. 19, 2011 HHAAI Meeting Minute Highlights

Posted by Alumni Representative on June 8, 2012 at 4:50 PM

The meeting was called to order by President Jackson with the prayer by Louis Ray. Both pledges to the flags were omitted as well as the school songs.


Thought for the day, “After all is said and done, a lot more is said than done,” was given by Dorothy Walton.


Mr. Ray gave the Association a copy of the 2010 Tax Forms that were filed as well as the standard Treasurer’s report. It was approved by all.


The President provided feedback on a grant given for a project in Giddings that focused on tobacco us and prevention for teens. Due to concern about expenditures, the Treasurer compiled and provided this information to the Board. The Board discussed that adherence to the restrictions of the By-Laws would be a better way to handle the concerns, so it was moved to make no decision at this time.


Bay City High School submitted a request to the Association for placing an Ad in their yearbook. This was voted upon to submit the Ad which may encourage graduates from the school to become a part of the Alumni Association.


The Board had decided to purchase tables for the building back in June and each member present decided to donate a table instead of taking money out of the treasury.


Because we are in partnership with Head Start, a reminder went out that we still need to go and read to the children there during the week.

Hanging of the Green chairperson, Ruth Young, stated that the affair will be 12/10/11, 6-9pm at the Alumni Building. Mail outs will be sent on next week inviting the community to come. Donations were set at $10 per ticket.


The Thanksgiving Basket Chair, Devora Hebert, will be in charge of getting the baskets ready for two senior citizens for Thanksgiving. Louis Ray motioned that were give money or gift certificates for this purpose. Harry Saucedo seconded the motion and it was so moved. Annie Bratcher was requested to work on that committee.


The All Classes Reunion/Convention was later discussed. One possible speaker considered was Odelia Peters. She will be contacted for this purpose. The theme for the Convention will be discussed at the next meeting. Annie Bratcher will secure Best Western Hotel for the Reunion.


Membership Letters will be mailed out in January. The Variety/Talent Show for the Convention will be Dorothy Walton. The President stated that the Hall of Fame for Bay City graduates will be worked on for the next Convention in 2013. She requested that the committee consist of those members who live in Bay City and can obtain information that is needed to do so. Those members were: Donnye Stone, Jewell King, Devora Hebert and Carolyn Sue Flagg. They will be contacted before the next meeting.


The meeting was adjourned at 11:45am.

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